Businesses are seeing enhanced methods for storing and accessing data. This puts modernization at the forefront of the business world.
In fact, over 90% of large business organizations are opting to use multi-cloud storage options to manage data. But just what is cloud storage and what are the benefits of using cloud storage for business?
In this guide, we’ll detail the 7 main benefits of cloud storage for your business. Keep reading below to discover more on this topic.
In case you’re not yet familiar with this topic, we’ll explain some of the details of cloud storage first. Companies like Google utilize cloud storage for their suite of customer technology apps like Gmail, Google Docs, and Google Sheets.
This data is stored on a cloud, which is actually a series of physical servers inside dedicated data centers. When the customer logs in, it saves and displays any of their data in files to easily access and view from a laptop, tablet, or mobile phone.
So, the cloud is any user interface that allows a client to view files and information from any device through an internet connection. These files can also be shared with other users for collaboration, editing, and submitting reports. If you’ve ever used Gmail or Google Docs, you’ve used a form of cloud storage.
This also applies to any streaming service such as Netflix or Hulu. You access the movie or TV show you want through that company’s cloud storage service to watch wherever you are.
The three basic types of clouds are:
Cloud computing offers many great benefits for personal use. But for businesses, it’s even better.
With modern technology often comes the headaches of trying to keep sensitive data secure. Cyber hackers and malware can cause data breaches on regular electronic devices like phones and laptops.
The era of saving your data to a hard drive is at an end. Hard drives are heavily prone to crashing and corruption. Plus, if your device is ever lost, stolen, damaged by flood or fire, or suffers from a hardware breakdown if you don’t have your data backed up to cloud storage, it could be lost forever.
Cloud computing using cloud storage for business is ideal for safeguarding data from cyber attacks. It backs up all of your data and uses firewall protection and data encryption protocols like Secure Socket Layer (SSL). Malware and cyber attacks can’t as easily access this data as they can with a hard disk storage device.
It also means that your data has a contingency plan so that it stays securely stored within the data center servers. Only a massive collapse of all data centers could erase your data.
Another one of the benefits of using cloud storage for business is its accessibility and user-friendly design. It doesn’t take a complex use manual to figure out. Use it wherever you have an internet connection from a web-enabled device just by logging in.
The simple interface lets you browse or search your files. Or you can edit or add to your files and reports in real time. You can even drag and drop new files into the interface to save and upload easily.
Share your files via email and print them with a wireless internet-connected computer. You can even invite others to collaborate and edit. Because of the 2020 COVID-19 pandemic shutting down non-essential businesses, 61% of businesses transferred their workloads to cloud storage for business use so they could still work remotely.
There’s no more need to painstakingly and manually transfer and upload each data file to an external device like a memory card, hard drive, or flash drive. Your files and data sync up and back up automatically so you’ll always have the most up-to-date version saved for you.
Enabling multiple user permissions allows your cloud storage for business service to have groups of employees all utilizing one business account at the same time from a central workflow dashboard. Using cloud storage for small business needs is especially effective.
Simultaneous use allows for seamless networking and collaborating on one project. You can even see who made what changes to a file, like a document or a spreadsheet, because it gives your the time, date, and user account name of the person who made the edits.
Toggle permissions for different departments like accounting and payroll documents to ensure only the right people can edit the documents but everyone can still easily view them. Create worksheets of tasks and assign each person to a specific duty or let them sign up for the assignments of their choosing.
Having multiple users on your cloud storage account is also a great way to keep files better organized and easily updated.
Cost-effectiveness is a big part of any business. You want to keep things running smoothly while also keeping overall maintenance expenses and overhead costs down.
By using a cloud storage for business services, you don’t need to worry about managing server maintenance and upkeep. All of those aspects are handled by the cloud storage company. You just pay a monthly or yearly fee to keep your cloud storage service going and that’s all it takes.
It’s also cost-effective since you only pay for the projected amount of storage your business plans to use. Of course, you can always scale up or scale down this amount of storage too if your needs change. Many cloud storage services have different levels of storage plans available for different prices.
Another problem with hard disk storage is that your devices only have a finite amount of internal and expandable storage capacities. The more data these files take up on your electronic devices, the more your system will lack the necessary space to perform other essential functions. This will slow down your device performance and create a system lag.
Once you’ve run out of storage, you can’t save any more files until you transfer these files to another device. Or you have to go through a process of elimination to determine which files to permanently delete in order to free up more space.
Cloud storage functions just like a hard disk for storing your data files without all of the hassles of slowing down your computer or other devices’ performance. You no longer have to scour through your files and find the ones you’re willing to sacrifice to create more storage space either.
Relying on one central data system like a hard drive computer can cause issues when your data gets corrupted, your system crashes, or your files don’t save as they are supposed to. Employee error can also be put to blame for files getting misplaced, deleted, or not properly saved.
Rather than only relying on one central server, cloud storage for business and personal use hosts your data on multiple servers so that it is always available. In the event that a server should go down or fail, your files are still accessible from a backup server (BUaaS). You can keep your data intact and maintain your peace of mind.
Even if a file is accidentally deleted, most cloud-based service companies are still able to find the data and recover it for you. This prevents precious data loss which can be costly to your business’s bottom line and your reputation trying to correct.
Gone are the days when a company project involved a slew of back-and-forth emails with addendums and attachments. Often, these emails would go unread by someone who missed out on crucial information.
Any updates or edits required the use of yet another follow-up email onslaught. Even worse, these attachment documents could easily become confused with other files and get lost in the shuffle. Then these individual work documents from each employee department had to be sent in and put together into one cohesive report or project presentation.
Cloud storage for business use isn’t just a good way to store data files, it also cuts out the unnecessary middleman of excessive email communication. Cloud storage can be used as a collaborative workspace between your business’s different departments and employees.
You can share project documents with all of the members of your team whether they’re across the street at the coffee shop or halfway around the world. You can also track individual progress and edits made with ease. Any progress syncs and updates in real-time so the most recent files are always automatically made available.
Managing your business’s data files can be a stressful and time-consuming job, but it doesn’t have to be. Using a cloud storage for business system does all of the heavy lifting for you.
NETdepot works with the automotive, healthcare, oil and gas, software, and finance and banking industries. Our cloud storage solutions can help you effectively store and manage your data safely and securely.
We have over 300+ cloud locations paired with our 24/7 support. We also have hybrid and multi-cloud options. Find out what NETdepot can do for your business needs.
Contact us today to get in touch with our team.